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Office Manager, part time

  • Job ID: 2025-99514
  • Vermundsgade 40 A Copenhagen 2100 Denmark
  • Part-time

Job Description

This is a great opportunity for an experienced and highly organized professional to take on a part time role as Office Manager. This position will ensure the smooth and efficient operation of our Danish office. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment. 

 

Responsibilities

  • Oversee the overall office experience in our Danish office.
  • Ensure the office is welcoming and tidy, set up meeting rooms, order food and beverages, water plants, handle mail and courier services, and maintain office supplies.
  • Receive and arrange lunch and clean up the buffet after lunch.
  • Greet and assist visitors, ensuring a professional and welcoming experience.
  • Coordinate travel bookings and logistics.
  • Continuously improve office processes to enhance efficiency and experience.
  • Manage vendor and landlord contracts, as well as office security and access systems.
  • Support office safety and work environment measures.
  • Assist Office Leads and Office Community Leads with office budgets, capex/opex processes, and purchase orders in collaboration with Finance.
  • Act as the super user for the desk booking system.
  • Provide support for office events, including venue bookings and purchasing materials.
  • Handle ad-hoc administrative tasks and special projects, such as office moves.

Qualifications

  • Strong ability to multitask and prioritize tasks in a fast-paced environment.
  • Highly organized with a proactive and problem-solving mindset.
  • Excellent communication, interpersonal, and relationship-building skills.
  • Ability to collaborate effectively across multiple teams and stakeholders.
  • Comfortable working in an agile environment and adapting to change.
  • Strong attention to detail and analytical problem-solving skills.
  • Background in managing office operations.
  • Proficiency in English (both written and spoken) is required.
  • Experience working within a large corporation is a plus.
  • Knowledge of workplace safety and work environment regulations is a plus.
  • Experience managing office budgets and financial processes is a plus.

Additional Information

  • Strong people first company culture.
  • Numerous learning opportunities to support your professional growth.
  • Amazing opportunities for career progression.
  • Staff incentives and rewards schemes.
  • Company pension plan and occupational disability insurance.
  • Discounts on travel, culture, and leisure activities.

Company Description

Publicis Sapient is a digital transformation partner helping established organizations get to their future, digitally-enabled state, both in the way they work and the way they serve their customers. We help unlock value through a start-up mindset and modern methods, fusing strategy, consulting and customer experience with agile engineering and problem-solving creativity. United by our core values and our purpose of helping people thrive in the brave pursuit of next, our 20,000+ people in 53 offices around the world combine experience across technology, data sciences, consulting, and customer obsession to accelerate our clients s businesses through designing the products and services their customers truly value.

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