Office Manager, part time

This is a great opportunity for an experienced and highly organized professional to take on a part time role as Office Manager. This position will ensure the smooth and efficient operation of our Danish office. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment. 

Responsibilities

• Oversee the overall office experience in our Danish office.
• Ensure the office is welcoming and tidy, set up meeting rooms, order food and beverages, water plants, handle mail and courier services, and maintain office supplies.
• Receive and arrange lunch and clean up the buffet after lunch.
• Greet and assist visitors, ensuring a professional and welcoming experience.
• Coordinate travel bookings and logistics.
• Continuously improve office processes to enhance efficiency and experience.
• Manage vendor and landlord contracts, as well as office security and access systems.
• Support office safety and work environment measures.
• Assist Office Leads and Office Community Leads with office budgets, capex/opex processes, and purchase orders in collaboration with Finance.
• Act as the super user for the desk booking system.
• Provide support for office events, including venue bookings and purchasing materials.
• Handle ad-hoc administrative tasks and special projects, such as office moves.

• Strong ability to multitask and prioritize tasks in a fast-paced environment.
• Highly organized with a proactive and problem-solving mindset.
• Excellent communication, interpersonal, and relationship-building skills.
• Ability to collaborate effectively across multiple teams and stakeholders.
• Comfortable working in an agile environment and adapting to change.
• Strong attention to detail and analytical problem-solving skills.
• Background in managing office operations.
• Proficiency in English (both written and spoken) is required.
• Experience working within a large corporation is a plus.
• Knowledge of workplace safety and work environment regulations is a plus.
• Experience managing office budgets and financial processes is a plus.

• Strong people first company culture.
• Numerous learning opportunities to support your professional growth.
• Amazing opportunities for career progression.
• Staff incentives and rewards schemes.
• Company pension plan and occupational disability insurance.
• Discounts on travel, culture, and leisure activities.

Publicis Sapient is a digital transformation partner helping established organizations get to their future, digitally-enabled state, both in the way they work and the way they serve their customers. We help unlock value through a start-up mindset and modern methods, fusing strategy, consulting and customer experience with agile engineering and problem-solving creativity. United by our core values and our purpose of helping people thrive in the brave pursuit of next, our 20,000+ people in 53 offices around the world combine experience across technology, data sciences, consulting, and customer obsession to accelerate our clients s businesses through designing the products and services their customers truly value.